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GHL On-Site Attendee Check-In & Automation Blueprint

A high-level architectural plan for automating post-check-in engagement the moment an attendee arrives at your venue.

The Ultimate Check-In Automation Blueprint

When an attendee walks through the door, your marketing engine should just be starting. This blueprint outlines how to bridge the gap between physical arrival and digital engagement using Tixified and GoHighLevel.

Phase 1: The Instant Trigger

The moment a ticket is scanned via Tixified, a webhook fires into your GHL sub-account. Use this trigger to execute the following immediate actions:

  • Tagging: Apply the tag Status: Checked-In to the contact record.
  • SMS Welcome: Send an automated text: "Welcome to [Event Name]! Check your email for your digital session guide and Wi-Fi password."
  • Internal Notification: Notify your sales or customer success team via the GHL mobile app if a High-Value/VIP attendee has arrived.

Workflow Architecture

Step GHL Action Objective
01 Inbound Webhook Receive scan data from Tixified.
02 Update Opportunity Move lead to "Attended" stage in the Pipeline.
03 Custom Field Update Timestamp the arrival time for data analysis.

Engagement Strategy: The 'First 60 Minutes'

During the first hour of your event, retention is highest. Use GHL to deliver a value-packed automated sequence:

  1. Minute 5: Send a link to the attendee-only networking group or community.
  2. Minute 15: Deliver a PDF of the event floor plan directly via SMS or Email.
  3. Minute 45: Send a personalized poll: "On a scale of 1-5, how was the registration process?"

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