Multi-Day Conference Session Scheduling Template

Managing a multi-day conference involves juggling dozens of speakers and hundreds of attendees. This template helps you organize the data in GHL to trigger perfectly timed notifications for every session.

Organizational Framework

The key to success is using Custom Fields in GHL to store session-specific data for each contact. We recommend creating a 'Session Selection' group in your CRM.

Email Notification Template: Day of Session

Copy and paste this structure into your GHL Email Builder:

Workflow Logic for Session Tracks

1. Step 1: User selects track (e.g., Marketing vs. Sales) during Tixified checkout.
2. Step 2: Tixified passes the 'Track Selection' to GHL via webhook.
3. Step 3: GHL assigns the contact to a 'Specific Track' workflow.
4. Step 4: Wait steps are set for specific calendar dates and times for each session in that track.

Speaker Update Template

You can also use this system to update speakers. Create a separate workflow for contacts tagged 'Speaker' to send them automated 'Green Room' reminders and post-session feedback links.