GHL Automated Speaker Onboarding & Content Collection Blueprint

Automate Speaker Coordination Inside GoHighLevel

Managing dozens of speakers is often the most stressful part of event planning. This blueprint provides a step-by-step workflow to automate asset collection using GHL forms, folders, and internal notifications.

Step 1: The Content Collection Form

Create a GHL Form titled "Speaker Media Kit Submission." Include the following fields:

Field Name	Type	Purpose
Full Bio	Text Area	Event Website/Program
Headshot URL	File Upload	Marketing Materials
Session Title	Text Input	Agenda Sync

Step 2: The Nurture & Nag Sequence

Set up a workflow that checks for a 'Speaker_Assets_Received' tag. If the tag is not present within 3 days of the initial invite, trigger an automated SMS reminder: "Hi {{contact.first_name}}, just a quick reminder to upload your bio and headshot for the event! Link here: {{form_link}}".

Scale with Tixified Integration

By connecting Tixified to your GHL account, you can automate this process based on ticket sales or specific sponsor levels. Tixified offers flat pricing From $49/mo (0% fees), meaning you never pay per-ticket commissions while scaling your events.