The Venue Security & Crowd Safety Worksheet

Prioritizing Attendee Safety

Event security is not just about having guards at the door; it's about a holistic plan that covers entry flow, capacity management, and emergency response. This worksheet helps you identify vulnerabilities and build a robust safety net for your event.

Part 1: Risk Assessment Matrix

Identify potential risks and rank them by likelihood and impact.

Potential Risk	Likelihood (1-5)	Impact (1-5)	Mitigation Plan
Crowd Crush at Entry	2	5	Stanchions, 3-stage scanning.
Unauthorized Access	3	3	Wristbands & lanyard checks.
Medical Emergency	4	4	On-site EMT and clear exit paths.

Part 2: Entry and Perimeter Control

Fill in the following details based on your venue walkthrough:

• Primary Entry Points: [Enter number of doors]
• Emergency Exits: [Ensure these are clear and labeled]
• Credential Checkpoints: [Entry, VIP area, Backstage]
• Bag Check Policy: [Standard, Transparent bag only, No bags]

Part 3: Real-Time Capacity Monitoring

Using a ticketing system that provides real-time check-in analytics is vital. Tixified allows you to monitor exactly how many people have entered the venue from your dashboard. Because Tixified uses flat monthly plans ($49/mo to $199/mo) with 0% fees, you can scale your event size without worrying about increasing costs for every new person scanned through the door.

Part 4: Communication Tree

In the event of an incident, who is the first point of contact? Map it out:

1. On-site Staff: Reports to Team Lead.
2. Team Lead: Reports to Event Director.
3. Event Director: Coordinates with Venue Security/Emergency Services.