GeneralChecklist

The Technical Production & AV Requirements Checklist

Never miss a cable or converter again with this exhaustive list of technical needs for stages, sound, and streaming.

Technical Production & AV Requirements Checklist

AV issues are the #1 cause of negative attendee sentiment. This checklist ensures your production team and venue are in perfect sync before the doors open.

Stage & Audio Setup

Wired vs. Wireless Microphones (Always have wired backups).
In-ear monitors for key speakers.
DI Boxes for musical performances or laptop audio output.
Feedback suppressors and EQ calibration for the room acoustics.
Stage lighting (Wash lights, spotlights, and accent LED bars).

Visuals & Displays

High-lumens projectors or LED Video Walls.
HDMI/USB-C adapters for diverse laptop inputs.
Comfort monitors (Down-stage monitors) for speaker notes.
Clickers/Slide advancers with fresh batteries and backups.
Aspect ratio confirmation (16:9 vs 4:3) with all presenters.

Network & Connectivity

Dedicated hard-wired ethernet for registration and live streaming.
Guest WiFi SSID and Password clearly displayed for attendees.
Load testing for WiFi based on maximum attendance capacity.
VPN bypass permissions for specific streaming software.

Hybrid / Recording Needs

Multi-camera setup (Wide shot + Tight shot).
Digital audio recording interface (Separate from house mix).
Real-time captioning or translation services integration.

Note: Conduct your 'Tech Rehearsal' at least 3 hours before doors open. Test every video file and every microphone on the actual stage.

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