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GeneralWorksheet

The Event Venue Site Visit & Comparison Worksheet

Evaluate potential locations objectively with weighted scoring categories for accessibility, technology, and catering.

Venue Site Visit & Comparison Worksheet

Choosing a venue based on 'vibe' alone is a recipe for budget overruns. Use this worksheet to compare three venues side-by-side on technical and logistical merits.

Criteria (Weight 1-5) Venue A Name Venue B Name Venue C Name
Accessibility (Transport/Parking) Score: /5 Score: /5 Score: /5
A/V & Built-in Tech Score: /5 Score: /5 Score: /5
Catering & F&B Flexibility Score: /5 Score: /5 Score: /5
Load-in/Load-out Logistics Score: /5 Score: /5 Score: /5
Total Score Total: Total: Total:

Key Questions to Ask During the Walkthrough:

  1. What is the 'exclusive' vs. 'preferred' vendor list? (Avoiding hidden fees)
  2. Are there any noise ordinances or strict curfew times?
  3. What is the WiFi bandwidth and is it shared with other tenants?
  4. Is there a secure room for speaker preparation and valuables storage?
  5. How many restrooms are available relative to the peak attendance?

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