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Keap On-Site Check-In Efficiency & Tagging Checklist

Ensure a seamless transition from registration to live attendance with this checklist for syncing Tixified data with Keap on event day.

Seamless On-Site Sync Guide

Event day is chaotic. This checklist ensures that every person who walks through your door is correctly tagged in Keap in real-time, enabling automated post-session follow-ups and live engagement.

Pre-Event Preparation

  • ☑ API Heartbeat Check: Verify the connection between Tixified and Keap 24 hours before doors open.
  • ☑ Tag Verification: Ensure the 'Attended' tag exists in Keap and is mapped to the Tixified check-in webhook.
  • ☑ Hardware Ready: Charge all scanning devices and confirm stable Wi-Fi/LTE connectivity.

Check-In Procedure

  • ☑ Scan & Sync: Scan the Tixified QR code. Confirm the attendee status changes to 'Checked In' in your dashboard.
  • ☑ Real-Time Personalization: Set up a Keap trigger to send a 'Welcome to the Event' SMS the moment they are scanned in.
  • ☑ Badge Printing: If using physical badges, ensure the name matches the Keap Contact Record exactly to avoid duplicates.

The 'Checked-In' Automation Logic

Once a guest is scanned, Keap should trigger a sequence that includes:

  1. A link to the digital event program.
  2. Wi-Fi credentials for the venue.
  3. A prompt to download the event app.

Operating at scale shouldn't cost you more. With Tixified's flat-rate pricing from $49/mo (0% fees), you can check in thousands of guests without worrying about increasing per-ticket costs eating your profits.

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