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Keap Event Security & Access Control Configuration Checklist

Ensure a secure event entry process by syncing Keap contact records with real-time access control protocols and check-in status tags.

The Event Security & Access Configuration Checklist

Security starts with data. This checklist ensures that your Keap database and Tixified check-in system are perfectly synced to prevent unauthorized entry.

1. Pre-Event Database Preparation

Audit all 'Active' ticket holders in Keap against Tixified records.
Ensure 'Entry QR Code' custom field is populated for all contacts.
Verify that refund/cancellation tags have successfully revoked access in the sync.

2. Hardware & Staff Onboarding

Sync scanning devices with the Tixified API to pull live Keap data.
Set up 'Deny Entry' triggers in Keap for blacklisted or non-payment tags.
Assign staff 'Restricted' Keap access if they need to look up manual records onsite.

3. Real-Time Access Protocols

Configure Keap to auto-apply 'Arrived' tag immediately upon scan.
Set up a 'Zoning' check: Ensure VIP tags grant access to Lounge areas via Tixified scanners.
Enable real-time capacity alerts: Trigger a Keap notification to the Floor Manager when 90% capacity is reached.

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