A comprehensive guide to managing speaker relationships, bio collection, and session scheduling using HubSpot Custom Properties.
Managing 20+ speakers for a conference can quickly become a spreadsheet nightmare. This guide explains how to use HubSpot as a 'Speaker CRM' to track bios, headshots, and technical requirements seamlessly.
Add these custom properties to your HubSpot instance to track speaker-specific data:
| Property Name | Field Type |
|---|---|
| Speaker Bio | Multi-line text |
| Headshot URL | Single-line text (or File) |
| Session Topic | Dropdown select |
| Onboarding Status | Radio select (Invited, Confirmed, Completed) |
Use a HubSpot form to collect this data. When a speaker submits the form, trigger an automation that notifies your content team and updates the 'Speaker' lifecycle stage. This ensures no session details are missed before the event goes live on Tixified.
Once your speakers are set, use Tixified to handle the attendee side. Because Tixified offers 0% fees and flat monthly pricing ($49–$199/mo), you can allocate more of your budget to high-quality speakers and premium session content rather than administrative overhead.
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