A structured worksheet to calculate your event's total costs, break-even ticket count, and profit scenarios at 50%, 75%, and 100% attendance. Never run an event without knowing your numbers.
Fill in your numbers to find the minimum ticket sales required to cover costs.
| Cost Item | Budgeted | Actual |
|---|---|---|
| Venue rental | $_____ | $_____ |
| Speaker fees | $_____ | $_____ |
| AV / production | $_____ | $_____ |
| Marketing / advertising | $_____ | $_____ |
| Insurance | $_____ | $_____ |
| Printing / badges | $_____ | $_____ |
| Platform subscription | $_____ | $_____ |
| Misc / contingency | $_____ | $_____ |
| Total Fixed Costs | $_____ | $_____ |
Catering per head: $_____ × expected attendees _____ = Total catering: $_____
Other per-head costs (swag, materials): $_____ × attendees _____ = $_____
| Ticket Tier | Price | Quantity | Revenue |
|---|---|---|---|
| Early Bird | $_____ | _____ | $_____ |
| General Admission | $_____ | _____ | $_____ |
| VIP | $_____ | _____ | $_____ |
| Order Bumps (avg) | $_____ | _____ | $_____ |
| Total Revenue | $_____ |
Total Fixed Costs: $_____
Total Variable Costs: $_____
Total Event Cost: $_____
Break-Even Tickets Needed = Total Cost ÷ Avg Ticket Price = _____
Break-Even % of Capacity = _____%
| Attendance % | Attendees | Ticket Revenue | Variable Costs | Net Profit |
|---|---|---|---|---|
| 50% | _____ | $_____ | $_____ | $_____ |
| 65% | _____ | $_____ | $_____ | $_____ |
| 75% | _____ | $_____ | $_____ | $_____ |
| 90% | _____ | $_____ | $_____ | $_____ |
| 100% | _____ | $_____ | $_____ | $_____ |
Use the interactive version at tixified.com/tools
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